FORGOT YOUR DETAILS?

Wednesday, 19 August 2020 / Published in 2020

The Old Guard Association
(3d U.S. Infantry Regiment)

 

 

Members of The Old Guard Association:

On 8 August 2020, the TOGA Board of Directors made the difficult, but prudent decision to cancel this year’s TOGA reunion.  Because that also meant we had cancelled the in-person Annual General Meeting (AGM), we had to make a decision about how to deal with board member elections that would have been held at the AGM.

After carefully consulting our bylaws, having several meetings and multiple discussions on the topic, and after having considered a wide variety of options, we decided to delay this year’s election until the next reunion when we can execute it as our bylaws require—as part of the in-person AGM.  The board asked that I announce this decision, speaking for the board and explaining our process.

These are truly unique times.  Our nation and the world find themselves in circumstances none of us could have forecasted and for which none of us planned.  The Association’s controlling documents don’t provide guidance on how to address this situation.  There were no easy answers.

As we approached this, we embraced the spirit of our bylaws, focused on the values and character of our Association, and considered how to ensure TOGA’s vitality into the future.  We developed a wide variety of options, some of which were fairly complex and expensive.  We then spent a significant amount of time talking through how we should make our decision.

The board first agreed that cost and difficulty should not be part of our decision; we would focus on what would be best, not what was easy.  An entire board meeting—with some very spirited discussion—was devoted to going through the options.  After discussing the pros and cons of each alternative, whether to combine aspects of certain options with aspects of others, and whether any of the options should be eliminated from consideration, we voted to delay the election.

It should be no surprise that all the board members would prefer that we were able to follow the same process we’ve followed over the years, using the annual in-person AGM for these elections.  However, circumstances beyond our control prevented us from following this straightforward and clear approach.  Our decision represents the best option available to us at this time.

That’s not the end, though.  We need to consider updating our bylaws so that they spell out contingency options in the future if we are ever again unable to hold our annual in-person AGM.  We ask for your suggestions as to how we amend our bylaws so that we have contingency options. Use the “Contact Us” link on www.oldguard.org to send us your comments or submit ideas about revising our bylaws.

 

America’s Regiment!
Colonel Joe Buche, US Army Retired
TOGA Board Member and 77th RCO

Wednesday, 29 July 2020 / Published in 2020

 

The Old Guard Association

(3rd U.S. Infantry Regiment)

 

 

July 29, 2020

Members and Friends,

Sadly, I must report that the TOGA Board of Directors voted unanimously to cancel our 2020 Reunion.  It was both an easy and a very difficult decision to make. I trust you understand why but let me share some of the reasons that led to the decision.

  • The health and welfare of the attendees is our highest priority.
  • Review of credible COVID tracking websites at Johns Hopkins University and the Institute for Health Metrics and Evaluation clearly forecast that infections in DC and VA will either remain at the current levels or begin trending up in advance of the reunion. Forecasting of social distancing restrictions shows the same trend.
  • The Board has previously determined that current social distancing restrictions are not conducive to a successful reunion.
  • We have received a strong indication from the Regiment that the wonderful support we have come to enjoy will not be possible this year due to Army and DOD COVID restrictions.
  • The Association would be exposed to other potential and new expense and liability issues if we were to execute the Reunion.

The difficulty of course is that we’re very sensitive to the importance of this gathering for you. We truly hoped we could find a way. I’ve received many comments about how much people were hoping things would work out. To be honest, I wasn’t fully aware of how much it also means to our active duty brothers and sisters of the Regiment. I’ve been told time and again throughout this process that they value the relationship with you highly. I believe they will miss it too.

If you registered and paid for the reunion, keep an eye out for an email from me that will explain the refund procedure. If you made a hotel reservation, call Sheraton at 800-325-3535 to cancel your room.

Finally, know this, our reunion in 2021 will be the best yet!

Old Guard,
Flip Godfrey, President

Monday, 20 July 2020 / Published in 2020

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The Old Guard Association

(3d U.S. Infantry Regiment)

 

 

 

Members and Friends,
 
I’ve received several messages recently asking for an update on our reunion. Here’s the latest. Sadly, not much has changed since my last update on June 15th. If anything, COVID issues have gotten worse since then. The Board of Directors and the Reunion Committee continue to plan with the hope we can be together but as I told you in June, we will make the final decision in early August. I anticipate a Go/No Go decision on or before August 12th. I will let you know as soon as the Board authorizes me to do so. In addition, the Board is working on a plan re: our Annual General Meeting that takes place at the Reunion. We will have an alternative worked out for the reports and election if need be. 

In the meantime, keep an eye on COVID restrictions in northern Virginia and DC. That will give you a sense of what to expect. If things ease up we’ll be ready for a Go call. Remember, there are no cancelation penalties. TOGA and the Sheraton will refund your fees if we have to cancel. Send your questions to togareunion1998@gmail.com. Thanks again for your patience and be safe.
 
 
Old Guard,
Flip Godfrey, President

Friday, 12 June 2020 / Published in 2020

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The Old Guard Association
(3d U.S. Infantry Regiment)

 

 

June 11, 2020

Members and Friends,

I know you all want to know more about the upcoming reunion. Here’s the latest information. The TOGA Board of Directors met last night and voted unanimously to continue planning for our Reunion in September, but we will reexamine that decision in early August. In the meantime, we’ll constantly monitor COVID restrictions in the hope we can make a final call sooner. We spent a lot of time considering this decision. Here are just some of the discussion points:

  • Current restrictions do not allow for the camaraderie of a reunion that we’ve come to enjoy. That interaction is one of the great benefits of our gathering. We want to spend time with each other and today’s Old Guard soldiers. It is particularly important for our teammates who are older or who need our support.
  • We must be prudent about any hazard we expose our teammates to. We know that some of our population are particularly susceptible to the COVID virus. We care about you and take that responsibility seriously.
  • The leadership at the Sheraton Hotel has been very helpful to us.  They haven’t scheduled any other events during the period of our reunion.  More importantly, they agreed that they will apply our deposits for this year to the 2021 reunion if we have to cancel.  This is a key point—we won’t lose any of the money we’ve given to the hotel if we have to cancel.
  • Six weeks out, in early August, is a timeframe that gives a reasonable amount of time for people to make travel plans and for TOGA to concentrate on the detail of producing the reunion.

Like you, we want to make it happen, but we have to wait and hope the restrictions are lifted before we can make the call. Keep up your enthusiasm! Contact your pals and encourage them to attend with you. Remember, there is no penalty. TOGA will refund your fees if we have to cancel. Send your questions to togareunion1998@gmail.com. Thanks for your patience as we work through the issues.

Old Guard,
Flip Godfrey, President

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